Privacy Policy

Privacy Policy

Effective Date: 5 August 2026

Business Name: Safety Inspections & Compliance

Registered Address: Unit 1, Capel Close, Leacon Road, Ashford, Kent, TN23 4GY

1. Introduction

Safety Inspections & Compliance (“we”, “us”, or “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and safeguard your personal information when you interact with us, request quotations, or engage our health, safety, access, and electrical testing services.

We process all personal data in strict compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Data Controller

Safety Inspections & Compliance is the Data Controller responsible for your personal data. If you have any questions about this Privacy Policy or wish to exercise your legal data rights, please contact us using the details below:

  • Full Address: Unit 1, Capel Close, Leacon Road, Ashford, Kent, TN23 4GY
  • Telephone: +(44) 01233 620 250
  • Email: admin@safetyinspections.co.uk

3. The Data We Collect About You

Personal data means any information about an individual from which that person can be identified. Depending on how you interact with us, we may collect, use, store, and transfer the following categories of personal data:

  • Identity Data: First name, last name, job title, and company name.
  • Contact Data: Site address, billing address, email address, and telephone numbers.
  • Financial Data: Bank account details and payment details necessary for billing and transaction processing.
  • Transaction Data: Details of products, services, quotations, inspection reports, and statutory documentation provided to or requested by you.
  • Technical & Usage Data: IP addresses, browser types, and usage data collected if you visit or submit forms on our website.
  • Site Access & Inspection Data: Personnel names or contact details included within site risk assessments, System Technical Files, or statutory examination logs (e.g. EICR or LOLER records).

4. How We Collect Your Personal Data

We use different methods to collect data from and about you, including:

  • Direct Interactions: You give us your Identity, Contact, and Financial Data by filling in forms, booking an inspection, emailing us, calling our office, or engaging our services.
  • Site Visits & Engineering Operations: Information provided during site inspections, risk assessments, or safety compliance audits.
  • Third Parties / Publicly Available Sources: We may receive personal data from business directories, public registries (such as Companies House), or third-party contractors managing sites on your behalf.

5. How We Use Your Personal Data

We only use your personal data when the law allows us to. Most commonly, we process your data under the following legal bases:

  • Performance of a Contract: Where we need to fulfill an agreement to carry out safety inspections, deliver certification, or provide quotations.
  • Legal & Statutory Obligations: Where we must comply with UK legal regulations, such as maintaining statutory inspection records under the Work at Height Regulations 2005 (WAHR), Electricity at Work Regulations 1989 (EAWR), or LOLER 1998, as well as accounting and tax requirements.
  • Legitimate Interests: Where it is necessary for our legitimate business interests (e.g., managing customer relationships, recovering debts, or improving our service delivery), provided your fundamental rights do not override those interests.
  • Consent: Where you have explicitly consented to receive marketing communications (you may withdraw consent at any time).

6. Disclosures of Your Personal Data

We do not sell your personal data to third parties. We may share your data with trusted third parties only where necessary for the reasons set out above:

  • Sub-Contractors & Engineers: Qualified inspectors operating on our behalf to deliver testing services.
  • Professional Advisers: Accountants, auditors, legal representatives, and insurers providing professional services.
  • Regulatory Bodies & Authorities: The Health and Safety Executive (HSE), local authorities, or legal enforcement bodies where statutory compliance mandates disclosure.
  • IT & Cloud Service Providers: Third-party providers hosting our digital asset registers, reporting software, and email systems.

7. Data Security

We have implemented robust technical and organizational measures to prevent your personal data from being accidentally lost, used, accessed in an unauthorized way, altered, or disclosed. Access to your data is limited to authorized employees, contractors, and agents who have a business need to know.

8. Data Retention

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including satisfying any legal, accounting, safety compliance, or reporting requirements.

Under UK health and safety regulations, statutory inspection certificates and technical files must be retained for specific minimum periods (often between 3 to 7 years, or for the operational lifetime of installed safety anchor systems).

9. Your Legal Rights

Under UK data protection laws, you have rights regarding your personal data:

  • Request Access: Obtain a copy of the personal data we hold about you (a “Subject Access Request”).
  • Request Correction: Ask us to correct inaccurate or incomplete data.
  • Request Erasure: Ask us to delete your personal data where there is no lawful reason for us to continue processing it.
  • Object to Processing: Object to our processing of your personal data based on legitimate interests or direct marketing.
  • Request Restriction: Ask us to suspend processing your data in certain scenarios.
  • Request Data Transfer: Ask us to transfer your data to you or a third party in a structured, machine-readable format.

To exercise any of these rights, please contact our administrative team at admin@safetyinspections.co.uk.

You also have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO.

10. Contact Us

If you have any questions about this Privacy Policy or how we handle your information, please contact us:

Safety Inspections & Compliance

Unit 1, Capel Close

Leacon Road

Ashford, Kent

TN23 4GY

Phone: +(44) 01233 620 250

Email: admin@safetyinspections.co.uk